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Minutes of the Work Session held November 3, 2003 at 6:00 p.m. in the Council Chambers.


Members Present                                 

Mayor Ronald Drake and Council Members                                         Marie Lopez Rogers

                                                                                                            Chuck Wolf

                                                                                                            Stephanie Karlin

                                                                                                            Raymond Shuey

                                                                                                            Betty Lynch

                                                                                                            Albert Carroll, Jr.


ALSO PRESENT                                           

Todd Hileman, City Manager

Andrew McGuire, City Attorney                        



Progress on the Avondale Urbanized Area Transit Plan.


Charlie McClendon, Assistant City Manager, stated that three route extensions were planned including Route No. 41 to Estrella Mountain Community College, Route No. 70 to Litchfield Road and Estrella Mountain and the Green Line to the Civic Center.  He stated that the money was in the transit budget because the grant funds would pay for 50% and staff planned to work with the neighboring jurisdictions to implement those enhancements.  He stated that the McDowell Route could be moved up sooner if the funding was secured.


Council Member Lynch stated that the McDowell Route was the most critical route at that time.


Mr. McClendon stated that if funding was found, the route could be implemented sooner.  He added that the City of Phoenix is also part of the agreement and has already signed.


Council Member Lynch stated that it was more important to do the McDowell Route than the Rapid Transit Route.


Council Member Carroll asked what kind of feedback was being received from other jurisdictions concerning connectivity.


Mr. McClendon stated that there had been a lot of feedback and the plan was flexible enough to make adjustments.


Council Member Carroll stated that it appeared that some routes would stop at local sites while others would be more express in nature.


Mr. McClendon stated that was correct.


Council Member Carroll asked if the expansion of services or frequency of services would be implemented first.


Mr. McClendon stated that there was more public demand for covering a larger area than for expansion of frequencies at that time.


Council Member Shuey stated that service to McDowell Road could be served with the Green Line and that services should be extended to include the Gateway Pavilion.


Mr. McClendon stated that staff would investigate that.



Status of uncontained trash service to mobile home parks and apartment complexes.


Cindy Blackmore, Deputy Director of Field Operations, stated that Council had decided that service to mobile home parks would be discontinued as of December 2003.  She stated that staff met with representatives from mobile home parks who were concerned about the change in service and illegal dumping.  She stated that staff did an analysis and found that providing the service once per month on Saturdays would have the least impact on the current schedule.  She stated that the estimated cost for one half hour of service would be $245.00.  She asked if the Council wished to provide a fee based service or phase it out completely.


Council Member Wolf asked if $245 would cover the cost to pick up tires.


Ms. Blackmore stated that staff would have to do an analysis on how many tires were being picked up.


Council Member Lynch stated that there were many compelling reasons presented last time as to why the service should be discontinued and the concerns raised were the responsibility of the property managers.  She stated that a fee based service would not cover the costs and would hinder residential service.


Todd Hileman, City Manager, stated that staff was trying to envision a different way to conduct the sanitation business as the City grew in population.


Council Member Wolf stated that property owners would be responsible for illegal dumping and could contract with the private sector.


Council Member Carroll asked about staff costs.  Mr. Hileman stated that the overtime costs would be different but the other costs would remain stable.  He stated that if the service was offered, it would have to be offered on Saturdays to accommodate the other schedule.


Council Member Karlin stated that many cities did not provide uncontained trash and not all of the costs would be recovered because the City was charged extra for tires at the landfill.  She stated that she did not want to start something that would have to be discontinued.


Mr. Hileman stated that when the population grew to 60,000, the City would have to compete for existing commercial accounts and uncontained service.


Vice-Mayor Rogers thanked staff for meeting with the property managers and getting their input.  She stated that she had concerns about tires and large appliances but would like to offer the option of a fee based service as long as it was monitored closely.


Ms. Blackmore stated that if a fee based service was provided, staff would do an analysis and provide information to the Council.


Council Member Shuey stated that commercial sanitation should pay for itself and cover a share of the fixed costs.  He stated that one of the benefits of providing the service would be to cover the administrative costs.


Ms. Blackmore stated that was correct.


Council Member Lynch stated the cost would not cover everything and there was no need to provide the service now when the City would have to revisit the issue when population grew to 60,000.


A representative from the Country Hills Mobile Estates, 119th Avenue and McDowell Road, stated that she was not opposed to getting service from another company but wanted something in writing on whether the service would be discontinued.  She stated that she did not have a preference whether the City or a private company picked up the trash but was concerned with the cost.


Wesley Wright, Palm West Mobile Home Park, 300 W. Lower Buckeye Road, Avondale, stated that one half hour was not enough time to pick up trash and felt the City was taking away the tools needed to clean up the City.


Mayor Drake stated that the City was not taking away tools but recouping costs.


Mr. Wright stated that no other companies would come into Avondale.


Mayor Drake explained that the City crew would do the job of picking up the trash until it was done at a cost of $245 per half hour.


Council Member Shuey asked if Waste Management could service the mobile home parks.


Mr. Hileman stated that was the direction staff was heading to privatize the service.  He stated that when population reached 60,000, the City would be competing for commercial and uncontained accounts.


Council Member Shuey asked if Waste Management could come in at the present time.


Ms. Blackmore stated that commercial haulers could be asked to come in.


Council Member Karlin stated that she believed that if service was being provided, outside agencies could not come in.  She asked if there was a certain percentage of service needed before other providers could come in.


Andrew McGuire, City Attorney, stated that the City would have the ability to provide the service up to a population of 60,000; but could also allow outside haulers to come in.


Council Member Wolf stated that the estimated fees were not remotely competitive and service would take longer than one half hour.  He stated that having an outside provider may be a better option for the users.


Mayor Drake asked that the issue be placed on the next work session agenda as an action item.



There being no further business to come before the Council, Council Member Lynch moved to adjourn.  Council Member Shuey seconded the motion.  Motion carried unanimously.


Meeting adjourned at 7:00 p.m.




                                                                                                                     Mayor Drake



            Linda M. Farris, CMC

                     City Clerk




I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the work session of the City Council of the City of Avondale held on the 3rd day of November, 2003.  I further certify that the meeting was duly called and held and that the quorum was present.



                     City Clerk