Minutes of the regular meeting held
September 7, 2004 at 7:05 p.m. in the Council Chambers.
Members Present
Mayor Ronald Drake and Council
Members Albert Carroll, Jr.
Jason
Earp
Marie
Lopez-Rogers
Raymond
Shuey
Chuck Wolf
ABSENT/EXCUSED Betty
Lynch
ALSO PRESENT
Todd Hileman, City Manager
Andrew McGuire, City Attorney
Linda Farris, City Clerk
Mayor Drake called the meeting to
order and led those present in the Pledge of Allegiance.
STATEMENT BY THE CITY CLERK
Linda Farris, City Clerk, read a statement regarding public
appearances.
2) CITY MANAGER’S REPORT
None.
3) APPROVAL OF MINUTES
Councilmember Shuey moved to approve the minutes of the
Regular meeting of August 16, 2004 and Work Session of August 16, 2004 as
presented. Councilman Carroll seconded the motion. Motion carried
unanimously.
4) RECOGNITION ITEMS (MAYOR PRESENTATIONS)
a. Resolution
Recognizing Frank Gonzales
Resolution
recognizing Frank Gonzales for twenty-five years of service on the occasion of
his retirement from the City of Avondale.
Andrew McGuire, City Attorney, read Resolution 2444-04 by
title only. Councilmember Lopez-Rogers moved to adopt the resolution.
Councilman Carroll seconded the motion. Motion carried unaninously.
Councilmember
Lopez-Rogers said there are no words to express her appreciation and gratitude
for Mr. Gonzales’ 25 years of service to the City of Avondale and its citizens.
Councilmember Earp
thanked Mr. Gonzales for his years of service, stating his sense of humor will
be missed. He encouraged younger employees to view Mr. Gonzales as a role
model and to adopt his exemplary work ethic.
Councilman Carroll
expressed his appreciation to Mr. Gonzales, stating he received many
compliments over the years about the work Mr. Gonzales did for the city.
Mayor Drake thanked
Mr. Gonzales, stating he hopes the changes that have occurred over the past 25
years have helped to better his life. He read the resolution adopted by the
Council and presented Mr. Gonzales with gifts of appreciation.
Mr. Gonzales thanked
the Mayor and Council for the recognition, stating he is proud to be a resident
of Avondale. He said he is native to Avondale and always tried to do his best
for the city and his family. He commented his children have grown up to be
good citizens, noting he now has 23 grandchildren. He said he was lucky to
have supervisors who set good examples and the city always made sure he knew
his efforts were appreciated. He stated he took pride in his job and made a
special effort to take care of his equipment. He concluded by sharing some of
his experiences over the years.
5) UNSCHEDULED PUBLIC
APPEARANCE
No comments were made.
6) SCHEDULED PUBLIC
APPEARANCE
Mr. David Schwake,
Director of Food Service for the Litchfield Elementary School District, briefed
the Council on the Summer Food Program. He explained they have been offering
their Summer Food Program for four years, serving 4,000 to 5,000 meals during
the months of June and July. He explained the program is intended to provide
free meals to children up to 18 years of age, noting parents are charged $1.00
for a meal. He said, in addition to serving meals at the school, they also
provide meals to the Salvation Army, the New Life Center, and St. John Viannes
and Avondale summer school classes. He stated they are looking to partner with
the City of Avondale’s Parks & Recreation Department to identify locations
that attract children where they might be able to offer their program, pointing
out the program does not have to be sponsored by a school.
7) CONSENT
AGENDA
Councilmember Wolf pulled Item
7(g) and Councilmember Earp pulled Item 7(a) from the Consent Agenda. Staff
requested Item 7(c) be continued to Council’s September 20, 2004 meeting.
b. RESOLUTION
– CHANGES TO CITY COUNCIL RULES OF PROCEDURE
A
resolution amending the Council Rules of Procedure to reflect minor changes.
d. RESOLUTION
– REGIONAL PUBLIC TRANSPORTATION AUTHORITY – BUS ROUTES 560 AND 131
A
resolution authorizing an intergovernmental agreement amending the existing
transit service agreement with the Regional Public Transportation Authority to
continue existing bus service in Avondale at a cost of $233,433.00 for FY
04-05.
e. ORDINANCE
– AUTHORIZING PURCHASE OR CONDEMNATION - RIGHT-OF-WAY - SOUTH AVONDALE
SIDEWALKS PROJECT, PHASE I
An
ordinance authorizing the purchase or condemnation of a portion of the McCleary
parcel, located at 728 South 3rd Street, in order to acquire
right-of-way needed for the south Avondale Sidewalk Project, Phase I.
f. FINAL
PLAT APPROVAL – TRINITY LUTHERAN CHURCH – C03-692
A
request from Patrick McGee, SSPW Architect, representing Trinity Lutheran
Church of Litchfield Park, for final plat approval for Trinity Lutheran Church, which encompasses 21.04 acres located on the southwest corner of Dysart Road and Indian School Road.
h. PROFESSIONAL
ENGINEERING SERVICES CONTRACT – COE & VAN LOO – DESIGN OF THE DEL RIO RESERVOIR AND BOOSTER PUMP STATION
A
professional engineering services contract with Coe & Van Loo, L.L.C., for
the design of the Del Rio Ranch Reservoir and Booster Pump Station in the
amount of $204,070.00.
i. LIQUOR
LICENSE – CAFÉ CARIBE
An
application from Ms. Wanda Lovejoy for a Series 16 (State series 12) Restaurant
license to sell all spirituous liquors at Café Caribe, 701 East Western Avenue.
j. CHANGE
ORDER 1 – COMBS CONSTRUCTION COMPANY – GARDEN LAKES PARKWAY AND 107TH
AVENUE GRADE BREAK
Change
Order 1 to the Combs Construction Company, Inc, Garden Lakes Parkway Grade
Break construction contract in the amount of $16,782.60.
k. PURCHASE
OF TWO COPIERS – XEROX – COPS TECHNOLOGY GRANT
Authorization
to purchase two copiers from Xerox Corporation using funds provided to the City
from the Department of Justice COPS Technology Grant, in the amount of
$33,993.39.
l. EQUIPMENT
PURCHASE – CALENCE INC. – CONNECTING POLICE DEPARTMENT TO DEPARTMENT OF PUBLIC
SAFETY – COPS TECHNOLOGY GRANT
Authorization
to purchase computer, network and security equipment from Calence Inc. that
will allow the Avondale Police Department to connect to the Department of
Public Safety, using funds provided to the City of Avondale through the
Department of Justice COPS Technology Grant, in the amount of $48,338.15.
m. NETWORK
AND WIRELESS EQUIPMENT – NETWORK INFRASTRUCTURE CORPORATION – FIRE STATION 173
Authorization
to purchase network and wireless equipment for Fire Station 173 from Network
Infrastructure Corporation in the amount of $44,876.62.
n. MAINTENANCE
AGREEMENT – NETWORK AND TELEPHONE SYSTEMS
Authorization
to purchase an annual maintenance agreement from Network Infrastructure
Corporation for support of City network and telephone equipment at a cost of
$44,070.62.
o. CONGRESS
OF CITIES VOTING DELEGATE
Designation
of Vice Mayor Lynch as the Congress of Cities Voting Delegate.
p. CONSTRUCTION
CONTRACT – SOUTH AVONDALE SIDEWALK – CARSON CONSTRUCTION
Award
of a contract to Carson Construction in the amount of $320,637.00 for the South
Avondale Sidewalks Phase I Project.
q. RIGHT-OF-WAY
SERVICES CONTRACT - SOUTH AVONDALE SIDEWALKS, PHASE II PROJECT – ENGINEERING ALLIANCE
Award
of a contract to Engineering Alliance Inc. in an amount not to exceed
$34,680.00 to provide right-of-way services for Phase II of the South Avondale
Sidewalk project.
r. PROFESSIONAL
SERVICES CONTRACT – SOUTH AVONDALE SIDEWALKS PHASE I – WOOD PATEL &
ASSOCIATES, INC.
Award
of a professional services contract to Wood Patel & Associates, Inc. for
construction management services in the amount of $48,720.00 for the South
Avondale Sidewalk Phase I project.
s. DESIGN
BUILD CONTRACT – FIELD OPERATIONS COMPLEX – JOHNSON CARLIER
Award
of a contract to Johnson Carlier for the preconstruction phase of a
design-build project to expand the Field Operations Complex including the
programming, master planning and preparation of Phase I construction documents
at a cost of $490,538.00.
Andrew McGuire, City Attorney, read Resolutions 2446-04, and
2447-04 and Ordinance 1042-04, by title only. Council Member Wolf moved to
adopt the resolutions and ordinances and approve the consent agenda as
amended. Council Member Earp seconded the motion. ROLL CALL VOTE AS FOLLOWS:
|
Council Member Earp
|
Aye
|
|
Council Member Rogers
|
Aye
|
|
Council Member Shuey
|
Aye
|
|
|
|
|
Council Member Carroll
|
Aye
|
|
Vice Mayor Lynch
|
(Absent)
|
|
Mayor Drake
|
Aye
|
Motion carried
unanimously.
g. CONTRACT
AWARD – RED OAK CONSULTING – WATER AND SEWER RATE ANALYSIS
Award
of a contract to Red Oak Consulting (a division of Malcom Pirnie) to perform a
Water and Sewer rate analysis in an amount not to exceed $94,120.00.
Councilmember Wolf declared
a conflict of interest on this item and recused himself on this item.
Council Member Shuey moved to approve Item 6(g) as
presented. Council Member Earp seconded the motion. ROLL CALL VOTE AS
FOLLOWS:
|
Council Member Earp
|
Aye
|
|
Council Member Rogers
|
Aye
|
|
Council Member Shuey
|
Aye
|
|
|
|
|
Council Member Carroll
|
Aye
|
|
Vice Mayor Lynch
|
(Absent)
|
|
Mayor Drake
|
Aye
|
Motion carried
unanimously.
a. RESOLUTION
– INTERGOVERNMENTAL AGREEMENT – CITY OF TOLLESON – ANIMAL CONTROL SERVICES
A
resolution authorizing an intergovernmental agreement with the City of Tolleson for the provision of animal control services in the City of Tolleson for an
annual charge of $22,372.00.
Council Member Earp
declared a conflict of interest on this item and recused himself on this item.
Andrew McGuire, City Attorney, read Resolution 2445-04, by
title. Council Member Shuey moved to adopt the Resolution as presented.
Council Member Wolf seconded the motion. ROLL CALL VOTE AS FOLLOWS:
|
Council Member Earp
|
(Recused)
|
|
Council Member Rogers
|
Aye
|
|
Council Member Shuey
|
Aye
|
|
|
|
|
Council Member Carroll
|
Aye
|
|
Vice Mayor Lynch
|
(Absent)
|
|
Mayor Drake
|
Aye
|
Motion carried
unanimously.
8) DISCUSSION ITEMS
There were no items for discussion at that time.
9) EXECUTIVE SESSION
Council Member Shuey moved to
adjourn to executive session pursuant to (i) Ariz.
Rev. Stat. § 38-431.03 (A)(7) for discussion or consultation with the
City’s attorney in order to consider its position and instruct its
representatives regarding negotiations for the purchase of property for public
facilities; and pursuant to Ariz. Rev.
Stat. § 38-431.03 (A)(3) for discussion or consultation with the City’s
attorney for legal advice regarding funding for capital improvements. Council
Member Earp seconded the motion. Motion carried unanimously.
ADJOURNMENT
There being no further business
to come before the Council, Council Member Wolf moved to adjourn. Council
Member Shuey seconded the motion. Motion carried unanimously.
Meeting adjourned at 8:33 p.m.
Mayor
Drake
Linda M. Farris, CMC
City Clerk
CERTIFICATION
I hereby certify that the
foregoing minutes are a true and correct copy of the minutes of the regular
meeting of the City Council of the City of Avondale held on the 7th
day of September, 2004. I further certify that the meeting was duly called and
held and that the quorum was present.
City
Clerk
