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Minutes of the regular meeting held September 7, 2004 at 7:05 p.m. in the Council Chambers.

 

Members Present       

Mayor Ronald Drake and Council Members                             Albert Carroll, Jr.

                                                                                                Jason Earp

                                                                                                Marie Lopez-Rogers

                                                                                                Raymond Shuey

                                                                                                Chuck Wolf

                                                                                               

ABSENT/EXCUSED                                                             Betty Lynch

 

ALSO PRESENT

Todd Hileman, City Manager

Andrew McGuire, City Attorney

Linda Farris, City Clerk

 

Mayor Drake called the meeting to order and led those present in the Pledge of Allegiance. 

 

STATEMENT BY THE CITY CLERK

 

Linda Farris, City Clerk, read a statement regarding public appearances.

 

2)         CITY MANAGER’S REPORT

 

None.

 

3)         APPROVAL OF MINUTES

 

Councilmember Shuey moved to approve the minutes of the Regular meeting of August 16, 2004 and Work Session of August 16, 2004 as presented.  Councilman Carroll seconded the motion.  Motion carried unanimously.

 

4)         RECOGNITION ITEMS (MAYOR PRESENTATIONS)

 

a.         Resolution Recognizing Frank Gonzales

Resolution recognizing Frank Gonzales for twenty-five years of service on the occasion of his retirement from the City of Avondale.

 

Andrew McGuire, City Attorney, read Resolution 2444-04 by title only.  Councilmember Lopez-Rogers moved to adopt the resolution.  Councilman Carroll seconded the motion.  Motion carried unaninously. 

 

Councilmember Lopez-Rogers said there are no words to express her appreciation and gratitude for Mr. Gonzales’ 25 years of service to the City of Avondale and its citizens.

 

Councilmember Earp thanked Mr. Gonzales for his years of service, stating his sense of humor will be missed.  He encouraged younger employees to view Mr. Gonzales as a role model and to adopt his exemplary work ethic.

 

Councilman Carroll expressed his appreciation to Mr. Gonzales, stating he received many compliments over the years about the work Mr. Gonzales did for the city.

 

Mayor Drake thanked Mr. Gonzales, stating he hopes the changes that have occurred over the past 25 years have helped to better his life.  He read the resolution adopted by the Council and presented Mr. Gonzales with gifts of appreciation.

 

Mr. Gonzales thanked the Mayor and Council for the recognition, stating he is proud to be a resident of Avondale.  He said he is native to Avondale and always tried to do his best for the city and his family.  He commented his children have grown up to be good citizens, noting he now has 23 grandchildren.  He said he was lucky to have supervisors who set good examples and the city always made sure he knew his efforts were appreciated.  He stated he took pride in his job and made a special effort to take care of his equipment.  He concluded by sharing some of his experiences over the years.

 

5)         UNSCHEDULED PUBLIC APPEARANCE

 

No comments were made.

 

6)         SCHEDULED PUBLIC APPEARANCE

 

Mr. David Schwake, Director of Food Service for the Litchfield Elementary School District, briefed the Council on the Summer Food Program.  He explained they have been offering their Summer Food Program for four years, serving 4,000 to 5,000 meals during the months of June and July.  He explained the program is intended to provide free meals to children up to 18 years of age, noting parents are charged $1.00 for a meal. He said, in addition to serving meals at the school, they also provide meals to the Salvation Army, the New Life Center, and St. John Viannes and Avondale summer school classes.  He stated they are looking to partner with the City of Avondale’s Parks & Recreation Department to identify locations that attract children where they might be able to offer their program, pointing out the program does not have to be sponsored by a school.

 

7)         CONSENT AGENDA

 

Councilmember Wolf pulled Item 7(g) and Councilmember Earp pulled Item 7(a) from the Consent Agenda.  Staff requested Item 7(c) be continued to Council’s September 20, 2004 meeting.

 

b.         RESOLUTION – CHANGES TO CITY COUNCIL RULES OF PROCEDURE

            A resolution amending the Council Rules of Procedure to reflect minor changes.

 

d.         RESOLUTION – REGIONAL PUBLIC TRANSPORTATION AUTHORITY – BUS ROUTES 560 AND 131

            A resolution authorizing an intergovernmental agreement amending the existing transit service agreement with the Regional Public Transportation Authority to continue existing bus service in Avondale at a cost of $233,433.00 for FY 04-05.

 

e.         ORDINANCE – AUTHORIZING PURCHASE OR CONDEMNATION - RIGHT-OF-WAY - SOUTH AVONDALE SIDEWALKS PROJECT, PHASE I

            An ordinance authorizing the purchase or condemnation of a portion of the McCleary parcel, located at 728 South 3rd Street, in order to acquire right-of-way needed for the south Avondale Sidewalk Project, Phase I.

 

f.          FINAL PLAT APPROVAL – TRINITY LUTHERAN CHURCH – C03-692

            A request from Patrick McGee, SSPW Architect, representing Trinity Lutheran Church of Litchfield Park, for final plat approval for Trinity Lutheran Church, which encompasses 21.04 acres located on the southwest corner of Dysart Road and Indian School Road.

 

h.         PROFESSIONAL ENGINEERING SERVICES CONTRACT – COE & VAN LOO – DESIGN OF THE DEL RIO RESERVOIR AND BOOSTER PUMP STATION

            A professional engineering services contract with Coe & Van Loo, L.L.C., for the design of the Del Rio Ranch Reservoir and Booster Pump Station in the amount of $204,070.00.

 

i.          LIQUOR LICENSE – CAFÉ CARIBE

            An application from Ms. Wanda Lovejoy for a Series 16 (State series 12) Restaurant license to sell all spirituous liquors at Café Caribe, 701 East Western Avenue.

 

j.          CHANGE ORDER 1 – COMBS CONSTRUCTION COMPANY – GARDEN LAKES PARKWAY AND 107TH AVENUE GRADE BREAK

            Change Order 1 to the Combs Construction Company, Inc, Garden Lakes Parkway Grade Break construction contract in the amount of $16,782.60.

 

k.         PURCHASE OF TWO COPIERS – XEROX – COPS TECHNOLOGY GRANT

            Authorization to purchase two copiers from Xerox Corporation using funds provided to the City from the Department of Justice COPS Technology Grant, in the amount of $33,993.39.

 

l.          EQUIPMENT PURCHASE – CALENCE INC. – CONNECTING POLICE DEPARTMENT TO DEPARTMENT OF PUBLIC SAFETY – COPS TECHNOLOGY GRANT

            Authorization to purchase computer, network and security equipment from Calence Inc. that will allow the Avondale Police Department to connect to the Department of Public Safety, using funds provided to the City of Avondale through the Department of Justice COPS Technology Grant, in the amount of $48,338.15.

 

m.        NETWORK AND WIRELESS EQUIPMENT – NETWORK INFRASTRUCTURE CORPORATION – FIRE STATION 173

            Authorization to purchase network and wireless equipment for Fire Station 173 from Network Infrastructure Corporation in the amount of $44,876.62.

 

n.         MAINTENANCE AGREEMENT – NETWORK AND TELEPHONE SYSTEMS

            Authorization to purchase an annual maintenance agreement from Network Infrastructure Corporation for support of City network and telephone equipment at a cost of $44,070.62.

 

o.         CONGRESS OF CITIES VOTING DELEGATE

            Designation of Vice Mayor Lynch as the Congress of Cities Voting Delegate.

 

p.         CONSTRUCTION CONTRACT – SOUTH AVONDALE SIDEWALK – CARSON CONSTRUCTION

            Award of a contract to Carson Construction in the amount of $320,637.00 for the South Avondale Sidewalks Phase I Project.

 

q.         RIGHT-OF-WAY SERVICES CONTRACT - SOUTH AVONDALE SIDEWALKS, PHASE II PROJECT – ENGINEERING ALLIANCE

            Award of a contract to Engineering Alliance Inc. in an amount not to exceed $34,680.00 to provide right-of-way services for Phase II of the South Avondale Sidewalk project.

 

r.          PROFESSIONAL SERVICES CONTRACT – SOUTH AVONDALE SIDEWALKS PHASE I – WOOD PATEL & ASSOCIATES, INC.

            Award of a professional services contract to Wood Patel & Associates, Inc. for construction management services in the amount of $48,720.00 for the South Avondale Sidewalk Phase I project.

 

s.         DESIGN BUILD CONTRACT – FIELD OPERATIONS COMPLEX – JOHNSON CARLIER

            Award of a contract to Johnson Carlier for the preconstruction phase of a design-build project to expand the Field Operations Complex including the programming, master planning and preparation of Phase I construction documents at a cost of $490,538.00.

 

Andrew McGuire, City Attorney, read Resolutions 2446-04, and 2447-04 and Ordinance 1042-04, by title only.  Council Member Wolf moved to adopt the resolutions and ordinances and approve the consent agenda as amended.  Council Member Earp seconded the motion.  ROLL CALL VOTE AS FOLLOWS:

 

Council Member Earp

Aye

Council Member Rogers

Aye

Council Member Shuey

Aye

Council Member Wolf

Aye

Council Member Carroll

Aye

Vice Mayor Lynch

(Absent)

Mayor Drake

Aye

 

Motion carried unanimously.

 

g.         CONTRACT AWARD – RED OAK CONSULTING – WATER AND SEWER RATE ANALYSIS

            Award of a contract to Red Oak Consulting (a division of Malcom Pirnie) to perform a Water and Sewer rate analysis in an amount not to exceed $94,120.00.

 

Councilmember Wolf declared a conflict of interest on this item and recused himself on this item.

 

Council Member Shuey moved to approve Item 6(g) as presented.  Council Member Earp seconded the motion.  ROLL CALL VOTE AS FOLLOWS:

 

Council Member Earp

Aye

Council Member Rogers

Aye

Council Member Shuey

Aye

Council Member Wolf

(Recused)

Council Member Carroll

Aye

Vice Mayor Lynch

(Absent)

Mayor Drake

Aye

 

Motion carried unanimously.

 

a.         RESOLUTION – INTERGOVERNMENTAL AGREEMENT – CITY OF TOLLESON – ANIMAL CONTROL SERVICES

            A resolution authorizing an intergovernmental agreement with the City of Tolleson for the provision of animal control services in the City of Tolleson for an annual charge of $22,372.00.

 

Council Member Earp declared a conflict of interest on this item and recused himself on this item.

 

Andrew McGuire, City Attorney, read Resolution 2445-04, by title.  Council Member Shuey moved to adopt the Resolution as presented.  Council Member Wolf seconded the motion.  ROLL CALL VOTE AS FOLLOWS:

 

Council Member Earp

(Recused)

Council Member Rogers

Aye

Council Member Shuey

Aye

Council Member Wolf

Aye

Council Member Carroll

Aye

Vice Mayor Lynch

(Absent)

Mayor Drake

Aye

 

Motion carried unanimously.

 

8)         DISCUSSION ITEMS

 

There were no items for discussion at that time.

 

9)         EXECUTIVE SESSION

Council Member Shuey moved to adjourn to executive session pursuant to (i) Ariz. Rev. Stat. § 38-431.03 (A)(7) for discussion or consultation with the City’s attorney in order to consider its position and instruct its representatives regarding negotiations for the purchase of property for public facilities; and pursuant to Ariz. Rev. Stat. § 38-431.03 (A)(3) for discussion or consultation with the City’s attorney for legal advice regarding funding for capital improvements.  Council Member Earp seconded the motion.  Motion carried unanimously.

 

ADJOURNMENT

 

There being no further business to come before the Council, Council Member Wolf moved to adjourn.  Council Member Shuey seconded the motion.  Motion carried unanimously.

 

Meeting adjourned at 8:33 p.m.

 

 

                                                                                                                                                           

                                                                                                                        Mayor Drake

 

                                                           

            Linda M. Farris, CMC

            City Clerk

 

CERTIFICATION

 

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the regular meeting of the City Council of the City of Avondale held on the 7th day of September, 2004.  I further certify that the meeting was duly called and held and that the quorum was present.

 

                                                           

                                    City Clerk