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Minutes of the Special Meeting held December 10, 2002 at 6:00 p.m. in the Council Chambers.

 

Members Present                                 

Mayor Ronald Drake and Council Members                                         Marie Lopez Rogers

                                                                                                            Peggy Jones

                                                                                                            Stephanie Karlin

                                                                                                            Raymond Shuey

                                                                                                            Betty Lynch

                                                                                                            Albert Carroll, Jr.

                                                                                                           

ALSO PRESENT                                           

Todd Hileman, City Manager

Andrew McGuire, City Attorney                        

 

STATEMENT BY THE CITY CLERK

 

Linda Farris, City Clerk, read a statement regarding public appearances.

 

2)                  CITY MANAGER’S REPORT

 

Introduction of Carnell Thurman, City Engineer

 

Todd Hileman, City Manager introduced Carnell Thurman, City Engineer.

 

Mr. Thurman stated that he was honored to be a part of the City of Avondale and discussed his goals.

 

3)         UNSCHEDULED PUBLIC APPEARANCE

           

There were no unscheduled public appearances at that time.

 

4)        CONSENT AGENDA

 

a.                  October and November 2002 Claims

 

b.                  ORDINANCE – EASEMENT FOR SALT RIVER PROJECT

            An ordinance authorizing the City to grant SRP an irrigation easement within the City right-of-way on 107th Avenue from Durango Road to Lower Buckeye Road.

 

c.         ORDINANCE – EASEMENT FOR SALT RIVER PROJECT

            An ordinance authorizing the City to grant SRP an irrigation easement with the City right-of-way on the eastside of 107th Avenue crossing Thomas Road.


d.         CHANGE ORDER 3 – GRIMM CONSTRUCTION CO. INC – COLDWATER SPRINGS BOOSTER STATION AND WELL 15 CONSTRUCTION CONTRACT

            Change Order 3 in the amount of $12,981.00 to the Grimm Construction Co. Inc. Coldwater Springs Booster Station and Well 15 construction contract.

 

e.                  ORDINANCE – LAND SALE – MARICOPA COUNTY

            An ordinance authorizing the sale of 15.86 acres of the Avondale Civic Center property to Maricopa County for $690,909.50.

 

f.                    DEVELOPMENT FEE REIMBURSEMENT – 115TH AVENUE IMPROVEMENTS

            Authorization to reimburse development fees in the amount of $209,785.38 to Elliott Homes, Trend Homes and Avondale Park Manor for the City’s portion of improvements to the 115th Avenue water main.

 

g.         RESOLUTION – PHOENIX FIRE DEPARTMENT – DISPATCH SERVICE AGREEMENT

            A resolution authorizing a dispatch service agreement with the City of Phoenix Fire Department for a total cost of $47,371.75 for fiscal year 02-03.

 

h.         CHANGE ORDER 2 – SOUTHWEST SLURRY SEAL, INC.  – STREET IMPROVEMENTS PROJECT

            Change Order 2 in the amount of $65,646.03 to the Southwest Slurry Seal, Inc., construction contract for the Miscellaneous Street Improvements Project.

 

Andrew McGuire, City Attorney, read Ordinance Nos. 896-02, 897-02, and 898-02 and Resolution No. 2337-02, for the above consent Item Nos. “4.b, c, e” and “4.g” by title only.  Council Member Lynch moved to adopt the ordinances and resolutions and to approve the consent agenda, Item Nos. “6.a” through “6.h”.  Council Member Karlin seconded the motion.  ROLL CALL VOTE AS FOLLOWS:

 

Council Member Jones

Aye

Council Member Karlin

Aye

Council Member Shuey

Aye

Council Member Lynch

Aye

Council Member Carroll

Aye

Vice Mayor Rogers

Aye

Mayor Drake

Aye

 

Motion carried unanimously.

 


5)         BOARD, COMMITTEE AND COMMISSION REAPPOINTMENTS

Information regarding possible amendments to the City of Avondale City Council Rules of Procedure in reference to Boards, Committees and Commissions.

 

Todd Hileman, City Manager, stated that during the interview process for appointments to various boards and commissions in November, several questions were raised concerning term limits, the interview process, filling unexpired terms and reappointments.

 

Charlie McClendon, Assistant City Manager, stated that most municipalities did not have term limits because of the difficulty in filling positions.  He stated that Avondale had a limit of two, consecutive terms and staff recommended no change.

 

Mr. McClendon stated that the next issue was regarding the interview and selection process.  He stated that the City of Avondale Council Rules of Procedure allowed either the Council or a subcommittee to handle the process.  He stated that staff needed direction on whether the Council wanted to handle the interview process or receive recommendations from a subcommittee.

 

Mr. McClendon stated that the next issue was concerning the filling of unexpired terms where there was a vacancy in the middle of the term.  He stated that Avondale had a good process where alternates were in place to fill vacancies.  He stated that Avondale had a very clear policy compared to most jurisdictions and saw no reason for change.

 

Mr. McClendon stated that the final issue was regarding the reapplication of incumbents.  He stated that there was a question on whether a person who filled one term and wanted to fill a second term should go through the reapplication and interview process along with new candidates.  He stated that the issue was unaddressed in Avondale and he recommended clarification. 

 

Council Member Carroll stated that incumbents should not be required to reapply and that a new, standardized evaluation form should be made.

 

Mayor Drake asked staff to work on that.

 

Mr. McClendon stated that staff could develop a more comprehensive application form and method to be consistent in the way applicants were rated.  He stated that he did not think the Rules of Procedure needed to be modified to accommodate that.

 

Council Member Lynch stated that the biggest problem with the application was that it did not ask what an individual did or where employed.  She stated that there were five questions about whether an individual owned a business in Avondale and that was not relevant.  She stated that the process of filling unexpired terms was working well but needed to be clarified that an alternate did not vote each time someone was absent.  She stated that in some cases, incumbents not doing their job needed to reapply with new applicants.

 

Mayor Drake stated that everyone agreed with staff’s recommendation on term limits.  He asked how Council members felt about having subcommittees handle the interview and selection process.

 

Council Member Shuey stated that a subcommittee was used to select the City Attorney and City Manager and had worked very well.  He stated that he thought the same process would work well for boards and commissions as well.

 

Mayor Drake stated that issue could be left the same.  He asked how Council members felt about filling unexpired terms.

 

Council Member Lynch stated that the role of the alternate needed to be clarified.

 

Vice-Mayor Rogers stated that alternates should be allowed to vote to avoid problems with not having a quorum.

 

Council Member Jones stated that she agreed with Vice-Mayor Rogers.

 

Mayor Drake asked for clarification on the terms and conditions of alternates.

 

Andrew McGuire, City Attorney, stated that the Council Rules and Procedures adopted last year stated that alternates did not vote unless appointed to that position.  He stated that alternates were at the meetings to become familiar with the issues but not act to fill a quorum.

 

Council Member Carroll stated that it was not fair to ask an alternate to attend a meeting if they were not going to fill a quorum.

 

Mayor Drake asked Mr. Hileman to bring that issue back at a later date.  He asked how Council members felt about filling unexpired terms.

 

Mr. McClendon stated that when a vacancy existed the alternate moved into the unexpired term.  He stated that policy was working well and recommended no change.

 

Mayor Drake stated that he did not want to see the reapplication of incumbents because of the lengthy process.  He asked if the attendance records could be presented to the Council.

 

Mr. Hileman stated that staff was tracking that closely.

 

Council Member Karlin stated that she agreed with Council Member Lynch.

 

Council Member Jones stated that she did not feel strongly either way but would go in favor of having incumbents reapply.

 

Council Member Carroll stated that the only qualification was that the applicant live in Avondale.  He stated that incumbents should not be asked to reapply.

 

Council Member Shuey stated that the interview process was a way to hear input about the community on an individual level.

 

Mayor Drake summarized that the Council wished to require another interview.

 

6)         APPOINTMENT OF WATER/WASTEWATER BOARD ALTERNATES

Appointment of Alternates 2 and 3 to the Water Wastewater Board.

 

Todd Hileman, City Manager, stated that there was a tie between two applicants for the Water/Wastewater Board.

 

Council Member Lynch stated that there had been at least two water/wastewater meetings since the appointments were made.  She stated that Mr. Gable attended at least one and Mr. Awumah attended none.  She stated that both individuals were well qualified and Mr. Awumah was on another committee.  She stated that she would vote for Mr. Gable for Alternate 2 and Mr. Awumah for Alternate 3.

 

Council Member Jones stated that she would vote for Mr. Gable.

 

Council Member Karlin stated that she would vote for Mr. Gable.

 

Council Member Shuey stated that he would vote for Mr. Gable.

 

Council Member Lynch moved to appoint Mr. Gable as Alternate No. 2 and Mr. Awumah as Alternate No. 3 to the Water/Wastewater Committee.  Council Member Shuey seconded the motion.  Motion carried unanimously.

 

7)         LITCHFIELD PARK POLICE CONTRACT RENEWAL – STAFF REPORT  

Status report on the renewal of the City of Litchfield Park Police Services contract.

 

Todd Hileman, City Manager, stated that staff determined that it would be in the City’s best interest to continue serving Litchfield Park under the same contractual arrangements.

 

Council Member Lynch asked if the contract represented the reduced the level of service as requested by Litchfield Park.

 

Mr. Hileman stated that it did and that Litchfield Park was going to respond within 60 days.

8)         NORTHEAST WELL SITE AND GLEN ARM FARMS WATER UPDATE

Update regarding recent public participation on the Northeast Well Site and the Glen Arm Farms water system.

 

Todd Hileman, City Manager, stated that a study was done which justified the need for a well and two reservoirs to serve the new commercial and residential growth.  He explained that there had been complaints regarding water pressure in the northeast area of the City.  He stated that staff surveyed Glen Arm Farms residents on whether they were interested in connecting with City water.  He stated that there had been no problems with water quality of the Glen Arm Farm system.  He stated that the majority of the residents wanted to be connected to City water and sewer.  He stated that the residents wanted the tanks buried so that their property values would not be affected.

 

Charlie McClendon, Assistant City Manager, stated that two sites were identified including one on the east side of 107th Avenue and one on the west side.  He stated that the City owned the land on the west side but the smaller site created some design problems and was very close to neighboring homes.  He stated that the benefit of the east site was that it was larger and allowed more flexibility with the design and layout of equipment.  He stated that there was a greater distance from the neighboring homes and would allow for some passive recreational uses.  He stated that staff recommended the east side location.  He stated that the next step was to move forward with property acquisition and work with the neighborhood to design a park around the well site.  He stated that the park design must incorporate the well site, booster station and reservoir locations.  He stated that either site would result in undergrounding of the reservoir  tanks. 

 

Mr. McClendon stated that after surveying area residents, it has become clear than Glen Arm Farms residents would support City acquisition of the water system if no fees or assessments were charged and if they were not required to connect to the sewer system right away.  He stated that the existing distributions lines would be adequate, but water meters would need to be replaced to ensure compatibility with the City’s system and indicated that staff would be prepared to do that.  Arandom test of water meters indicated that current meters are providing accurate reading and that residents would not notice a change in their billed consumption should the transfer take place.  He stated that staff needed to know if the Council wanted staff to pursue the issue further.  He stated that staff could appraise the value of the water system, negotiate a sales agreement, develop a method and timeline to convert to the City water system and develop a method to keep the neighborhood informed throughout the process.  He stated that staff needed to know if the Council wished to pursue the east or west side for the well site and if they should proceed further with acquisition of the Glen Arms Farm Water System.  He stated that staff would bring back a full cost analysis but wanted to make sure there was some interest in moving forward.

 

Council Member Jones asked if there was some concern about having activity around the water tanks.

 

Mr. McClendon stated that the actual equipment would be housed in a building to provide security.  He stated that the tanks would be undergrounded so there would not be any exposure to the public.

 

Council Member Jones asked for clarification on having the tanks partially undergrounded.

 

Mr. McClendon stated that placing the tanks underground would increase the cost but it was clear from the input received at the meetings that the residents wanted that. 

 

City Manager added that Glen Arms Farms residents have also made it clear that they want to be treated the same as Cyrstal Gardens residents, especially in view of the fact that the Crystal Gardens Homeowners Association has architectural control over the City’s site on the west side of the street.  He indicated that the two prevailing opinions from the residents were a) they want to be treated equally; and b) they don’t want property values to be negatively affected for those properties directly behind the well.

 

Council Member Jones asked what would be the cost of fully undergrounding or partially undergrounding the tanks.

 

David Fitzhugh, Assistant City Manager, stated that it would cost approximately $2.5 million per tank to go underground. 

 

Council Member Carroll asked if the residents wanted the tanks to be buried completely.

 

Mr. McClendon stated that they did.

 

Mr. McClendon stated that staff was exploring other alternatives including doing one, larger tank.

 

Council Member Carroll asked if the west side site would require smaller tanks.

 

Mr. Fitzhugh stated that the same size would be used on either side.

 

Council Member Carroll asked if the east site would be better.

 

Mr. Fitzhugh stated that the east site provided more opportunities, was easier from a construction standpoint and would be better for a park site because there was more land to work with.

 

Council Member Carroll asked if a wall would have to be built.

 

Mr. Fitzhugh stated that there may need to be a wall around the building for security.

 

Council Member Carroll asked if an electrified fence would provide security.

 

Mr. Fitzhugh stated that it would.

 

Council Member Carroll asked if the Glen Arm Farms residents wanted the tanks buried even though the cost would be greater.

 

Mr. Fitzhugh stated that the residents definitely preferred underground tanks.

 

Council Member Carroll stated that the residents were saying that they wanted to be hooked up for free and also wanted the tanks to be buried.

 

Mr. Hileman stated that staff was directed by the Council to meet with those residents and in doing so, found that above ground tanks would not be well received.  He stated that the residents wanted to be treated the same by being given an open space amenity and wanted the tanks buried so that property values would not be decreased.  He stated that the private water company was amenable to selling the system.  He stated that if the distribution could not handle the City’s water, staff would not be recommending acquiring the water system.  He stated that staff believed it was a worthy project.  He stated that if the City ever had to go out to a revenue bond election, the residents should be users of the system that they could potentially vote “yes” or “no” on.  He stated that the residents should be hooked onto the system and have a vested interest in the system.

 

Council Member Karlin stated that there would be a cost to acquire the land, acquire the private water company and to put in the tanks and pipes.  She stated that she was very concerned where all that money would be coming from.  She stated that she recognized the need to have it done but it was a question of how to do it.

 

Mr. Hileman stated that staff had been working to identify funding mechanisms to acquire the system.  He stated that staff believed that a fairly reasonable price could be negotiated to acquire the system.  He stated that the cost to hook up the residents would be approximately $400,000.  He stated that the cost could be financed in the CIP but something would be bumped back at least one year.

 

Vice-Mayor Rogers stated that she was concerned about the safety of the water supply with open space above the tanks.

 

Mr. Fitzhugh stated that there were several designs and technologies that had developed over the last year to secure water systems.  He stated that he was confident that there were engineering techniques and designs that could prevent induction of foreign substances and direct access to the water system.  He stated that the pump and control systems would be secured inside of buildings with a security wall.  He stated that security would be foremost when designing the site.

 

Roy Taniguchi, 10414 W. Mulberry, Avondale, stated that he was concerned that either site would affect the aquifer the private water system was running from.  He stated that he wanted some assurance that the Council would do what was fair for the residents.

 

Michele Bakunowski, 10544 W. Flower St., Avondale, stated that whether the site was on the east or west side of the street, the water would be affected.  She stated that staff did an excellent job in letting the Council know that the residents did not want those tanks sitting above ground.

 

Mayor Drake stated that he did not think the Council could make a decision that evening and felt that additional cost information was needed on which site to purchase. 

 

Council Member Lynch stated that if a couple of CIP projects had to be postponed to get water to all of Garden Lakes and Glen Arm Farms, it would be beneficial to do that in the interest of the residents.  She stated that she would recommend authorizing staff to move ahead and get further information

 

Council Member Shuey stated that a steel tank looked like an industrial use and did not belong in a residential area.  He stated that it was costly and more investigation was needed.  He stated that staff needed to determine whether the residents of the Glen Arm Farms would be willing to participate in a local improvement district to buy the water company.  He stated that the tank would benefit the entire community.  He stated that the Council was responsible to protect the community’s interest when it came to what the neighborhoods looked like and to provide amenities.  He stated that the City could supply water and water pressure, which was critical to continued growth and quality of life, while also providing public open space in the area.

 

Mayor Drake stated that he needed more information about the cost.

 

Mr. Hileman stated that he would come back with a detailed analysis.  He stated that it was an issue of compatibility of surrounding land uses and providing an amenity.  He stated that it was always extremely difficult to put something within a built up neighborhood.  He stated that the Garden Lakes residents made it clear that if there was to be a tank near them the sound should be mitigated, everything should be housed and the tanks should be buried.  He stated that if only one tank was placed underground, that would provide a large cost savings and a smaller site could possibly be used.

 

Council Member Shuey stated that he appreciated the input provided that evening and it was admirable for staff to ask for direction midway through the process. 

 

Council Member Lynch stated that it was important to give staff direction.  She stated that she was also concerned about cost but there were certain things that had to be done because they were a good business decision.

 

Mayor Drake stated that more financial input was needed.  He asked if direction was needed on if and how the system should be purchased.

 

Mr. Hileman stated that staff had a fairly good budgetary number but it would be fine if the Council wanted to give direction on both issues.  He stated that concerning the possibility of an improvement district,  the prevailing opinion of residents in Glen Arm Farms was obvious that if there was any cost to them, they were not interested.

 

Mayor Drake stated that if the City asked the residents to be a part of the water system, they should not have to incur any costs.

 

Council Member Lynch stated that she would agree.

 

Council Member Lynch moved that the City proceed with both steps and have staff bring back additional information to the Council.  Vice-Mayor Rogers seconded the motion.

 

Mayor Drake asked for clarification on the motion.

 

Council Member Lynch stated that she would authorize staff to pursue both of the issues and bring back information to the Council.

 

Mayor Drake asked if the Council wanted to make a decision that evening on whether to purchase the water system.

 

Council Member Jones stated that they could not do that because there were no cost estimates or anything to work from.

 

Mayor Drake asked if the cost was provided at the last meeting.

 

Mr. Hileman stated that it was not.  He stated that he was happy to bring back a business plan in January.

 

Motion carried unanimously.

 

9)         PARKS AND RECREATION CAPITAL IMPROVEMENT PROJECTS/SRP/APS MITIGATION FUNDS

Programming alternatives for the SRP/APS Mitigation Funds and seek feedback and direction.

 

Todd Hileman, City Manager, stated that staff was directed to see how the mitigation funds could be programmed into the CIP.  He stated that staff prepared a CIP with $2 million being applied toward the trail system projects and $2 million applied toward park land acquisition projects.  He stated that he wanted to provide an overview of the West Valley Recreation Corridor Project and the Agua Fria Restoration Project.

 

Dan Davis, Director, Community Recreation, stated that Agua Fria Transportation Enhancement Grant 221 Program provided a trail connection between Friendship Park and Coldwater Park.  He stated that $2 million would cover over two miles of trails.

 

Mayor Drake asked if anything would be in the river bottom.

 

Mr. Davis stated that the riparian habitat areas would be in the river bottom.

 

Mayor Drake asked if a trail would be on top of the bank from the Coldwater Park to Friendship Park.

 

Mr. Davis stated that was correct and that was the 221 project.

 

Council Member Shuey asked if the public would have access to the riparian area.

 

Mr. Davis stated that staff was looking at having some limited access for interpretive, environmental or equestrian trails in the river bottom.  He stated that habitat areas would be created to reestablish vegetation.  He stated that the floodways still needed to be maintained in the bottom on the river and any improvements were subject to being washed out.

 

Mayor Drake asked who would have limited access into the river bed.

 

Mr. Davis stated that the access was only limited in how the City wanted to envision the utilization and interpretive areas.

 

Mayor Drake asked what an interpretive area was.

 

Mr. Davis stated that it would be an educational feature that would provide the history of how the river had been previously used and what the vegetation was.

 

Mayor Drake asked if there would be stairs to the base of the river bed with an area to have people visit.

 

Mr. Davis stated that a lot of the details were still being formulated in the data collection, scoping  phase of the process.  He stated that access had not been totally defined.

 

Mayor Drake asked if Mr. Davis envisioned soccer fields in the river bottom.

 

Mr. Davis stated that he did not.  He stated that there were hardened wall levies in close proximity which limited what could be done.

Mayor Drake asked if the walls went to Buckeye Road.

 

Mr. Davis stated that one side went to Buckeye Road and the other further south.  He stated that there were property ownership issues as well.

 

Mayor Drake stated that it appeared that there was no opportunity to have the same type of use as the Indian Bend Wash.  He stated that it seemed that there was only discussion about putting a trail along the levy with an area to look at the vegetation in the base of the river.

 

Mr. Davis stated that the purpose of the riparian habitat was not for active recreational uses but to reestablish the vegetation.

 

Mayor Drake asked if there would be a trail in the river bed.

 

Mr. Davis stated that any improvements in the river bed could be washed out.  He stated that there was some discussion about doing trails on top of the levy away from any flooding.

 

Council Member Jones stated that MAG spent a great deal of money and time on developing a plan for the area.  She stated that there were plans to provide riparian areas and archaeological areas,.  She stated that there was some discussion about softening the levy in Avondale so that it was not as steep.  She stated that the MAG Study was another one that was sitting on the shelf.

 

Council Member Karlin stated that the El Rio Project began in Goodyear and there was discussion about doing an interpretive study since it would be the beginning of the project.  She stated that even a two year flood would wash away any improvements that were put in.  She stated that the former Development Services Director was very concerned about plans for that area.  She stated that staff needed to look at the study that was done through MAG.

 

Mayor Drake stated that the purpose of the item was to discuss how much money to appropriate through the Parks Department.  He asked how the Council wanted the funds to be spent.  He asked if it was worth it to spend $1 million on a ten foot wide trail on top of a levy.

 

Council Member Lynch stated the Council members had attended all kinds of meetings on the MAG study.  She stated that people did not want a lot of concrete in that areas and wanted things natural.  She asked what sense there was in putting things only to have them washed away.  She stated that there were plans to build educational shelters for children and adults to visit.  She stated that she was hearing a different kind of discussion and was confused.

 

Mr. Hileman stated that the plan that was being discussed had been the one in operation since he had been with the City.  He stated that he was very concerned about the expectations of the Council and what was planned and that was why he wanted to have the discussion.  He stated that he wanted to research the MAG study and bring the item back to the Council.

 

Mr. Davis stated that he had not heard any discussion about softening the levy.  He stated that staff needed to go back to the MAG study and find out where that direction had gone.  Mr. Davis stated that putting in a trail would take a minimum of five to ten years.  He stated that it was clear that more research needed to be done.  He stated that staff was struggling with how much money to set aside for land acquisition.

 

Council Member Karlin stated that she would highly encourage staff to do land acquisitions and plan for the future.  She stated that areas needed to be identified more toward the east for possible open space and park plans.

 

Mayor Drake asked if staff could bring the item back.

 

Mr. Davis stated that staff would bring back the parks master plan at the first meeting in January.

 

Mayor Drake asked if there were plans for seven acres at 107th Avenue and Thomas Road.

 

Mr. Davis stated that the site specifics had not been called out.

 

Council Member Lynch stated that the City was constantly providing for the future and not providing for the existing residents.  She stated that there had to be time to let the park land impact fees catch up.  She stated that there were soccer fields and ball fields but no passive kind of recreation.  She stated that the residents were looking for a quality of life and businesses would not come to the area unless their employees would have that quality of life.  She stated that she did not want to worry about land acquisition only but about what could be done to provide amenities for existing residents.

 

Mayor Drake stated the plan was for land acquisition and improvement.  He stated he hoped that staff could return with how much it would cost to purchase and improve the land at 107th Avenue and Thomas.

 

Mr. Hileman stated that staff needed to know if the Council wanted to put $2 million into park land acquisition and $2 million into the trail system.  He stated that it was difficult for staff to put a plan together without knowing how much money they were working with.

 

Mayor Drake stated that he would like to see the money used for park acquisition and delay the trails until seeing further plans.

 

Council Member Jones stated that if anything needed mitigating, it was the power lines running down the middle of the City.

 

Mayor Drake asked what could be done about that.

 

Council Member Lynch stated that the MAG study covered that.

Mayor Drake asked what could be done to mitigate a 100 foot high tower.

 

Mr. Hileman stated that staff wanted to see the other study before making a further recommendation.  He stated that staff was finding that anything done in the river corridor would be extremely expensive.

 

Mayor Drake asked what the study said about mitigating the power lines.

 

Council Member Jones stated that the study was about Mr. Long’s view of the corridor.  She stated that the Council planted trees and made a visual commitment to the corridor.  She stated that there were plans for horseback riding trails, archeological exhibits, and walking and biking paths above and below.

 

Mayor Drake stated that Mr. Long created a plan about what he envisioned the West Valley Recreation Corridor to be and then the government stepped in and said how it would be done.  He stated that he envisioned having recreation in the corridor and staff was saying that could not happen because everything would be washed away.

 

Council Member Jones stated that a number of residents worked on the plan to have horse staging areas and activity centers and it was an incredibly beautiful plan.

 

Mayor Drake stated that Mr. Davis stated that would not happen.

 

Mr. Hileman stated that there was some confusion over the two different projects.  He stated that he wanted to take a look at the MAG plan and make a better recommendation knowing what was out there. 

 

Mr. Davis stated that the Army Corps Project was tied to the riparian habitat.  He stated that there was a provision in the federal funding which said that 20% of the total dollars could be used for recreational purposes.  He stated that did not fall in line with what was outlined by the MAG plan.  He stated that was why it was restricted to the small areas.  He stated that the MAG plan might be able to be expanded but there were still issues of how the flows and floodways would impact it.

 

Mr. McGuire, City Attorney, stated that during discussions with Flood Control, the one thing they would not back off of at all was the City’s liability for any improvements that may be washed away and become projectiles down the way.  He stated that Indian Bend Wash had been created over 30 years was one quarter in width and not a river basin.  He stated that the two were apples and oranges as far as the types of projects that could be done.  He stated that the Durango Outfall project was more the size of the Indian Bend Wash and was a flood flow rather than a river basin.  He stated that the dollars did not go very far when working on that wide of an area and that was a hurdle staff was coming up against.

 

Mayor Drake asked staff to bring the item back to the Council.

 

10)       RECYCLING UPDATE AND RECYCLING CONTAINER PURCHASE

Update of the City of Avondale Recycling Program and request for approval to attach to the existing City of Glendale container contract #99-02 with Rehrig Pacific Company for the purchase of recycling containers in the amount of $662,841.09.

 

Carlos Cabrera, Director, Field Operations, stated that if the Council approved the purchase agreement, the City could begin receiving containers as early as January 6th and begin collections on January 27th.

 

Council Member Lynch stated that she wanted to thank staff for not only getting the cans within budget but for getting them delivered as well.

 

Council Member Lynch moved to approve the item as recommended.  Council Member Karlin seconded the motion.  Motion carried unanimously.

 

11)       REVIEW OF CITY COUNCIL BASE BUDGET AND CITY WIDE MEMBERSHIPS

Information on the City Council base budget and on City wide memberships.

 

Todd Hileman, City Manager, stated that staff was directed to look at the City Council’s budget and make recommendations on appropriate adjustments.  He stated that staff was also asked to compile City wide memberships and see if there were any cuts that would be appropriate in order to close the budget deficit for the next year.  He stated that staff recommended that memberships be cut to Valley Forward and the Greater Phoenix Economic Council.

 

Council Member Jones asked what Innovation Group West was.

 

Mr. Hileman stated that it was an idea sharing branch of ICMA that shared ideas in creating training programs for municipalities..  He stated that in addition to restricting out of state travel, the City was trying to do in-house training for all of the supervisory and management staff. 

 

Mayor Drake asked for clarification on the Women in Government Membership.

 

Mr. Hileman stated that was in the Council’s budget and staff did not recommend cutting that.

 

Mayor Drake asked if that was something that was being actively participated in.

 

Council Member Karlin and Vice-Mayor Rogers stated that they participate and that it was only $50 per member.

 

Council Member Jones stated that she was interested in hearing about the $21,000 for meeting expenses.

 

Mr. Hileman stated that money was used for Council meeting expenses and if any Council member was invited on a business luncheon.

 

Mayor Drake asked if it covered meetings off site.

 

Mr. Hileman stated that it did.

 

Council Member Karlin asked if all of that money was used.

 

Mr. Hileman stated that it was not.

 

Mayor Drake asked if it could be pared down a little.

 

Mr. Hileman stated that it could.

 

Council Member Karlin stated that she would agree.

 

Mr. Hileman stated that could be brought down to $15,000.

 

Council Member Lynch suggested that the subscriptions for the Capital Times be shared.

 

Mayor Drake asked if Council Member Karlin wanted to keep her membership to Women in Government.

 

Council Member Karlin stated that she did and that it was a benefit to her.  She asked if there was a way to combine the goal setting and retreat planning sessions.

 

Council Member Lynch stated that it was easier to prepare for the retreat and plan for the budget after the goal setting session.

 

Council Member Lynch stated that she questioned the $5,000 telephone service.

 

Mayor Drake asked staff to look at that item.

 

Council Member Jones stated that she would recommend a 10% cut in travel.

 

Mayor Drake asked if each Council member should have the same amount of money.

 

Council Member Lynch stated that she would be in favor of that.

 

Council Member Karlin stated that she disagreed.

 

Council Member Jones stated that only 10% should be cut because the commitments had not changed.

 

Council Member Lynch stated that memberships should be on boards and commissions within the state.

 

Mayor Drake stated that he was comfortable with the 10% cut.

 

Council Member Jones stated that was what she would recommend.

 

Council Member Carroll stated that he would agree to a 10% cut on travel.

 

Council Member Lynch asked what the promotion and publicity item was used for.

 

Mr. Hileman stated that at the League of the Cities Conference, the City bought pens for Council members to give away.

 

Mr. Hileman asked how the Council felt on the recommendation concerning citywide memberships.

 

Council Member Shuey stated that he felt it made sense.

 

Council Member Karlin asked if staff could approach the Arizona League of Cities to see if that amount could be reduced.

 

Council Member Lynch stated that the amount was based on the population.

 

Council Member Carroll asked how Mr. Fairman would be affected by having no GPEC membership.

 

Jeff Fairman, Economic Development Director, stated that it would not have an effect at this time.

 

Council Member Carroll asked what Mr. Fairman thought about forming a similar regional group.

 

Mr. Fairman stated that there was a very informal but effective group of the four communities in the region.

 

 

 

12)       DISCUSSION ITEMS

 

There were no items for discussion at that time.

           

13)       EXECUTIVE SESSION

            Council Member Lynch moved to adjourn to executive session (i) pursuant to Ariz. Rev. Stat. § 38-431.03 (A)(4) for discussion or consultation with the City’s attorney in order to consider its position and instruct the City’s attorney regarding the council’s position regarding the Council’s position regarding (a) Crystal Gardens Lawsuit and (b) negotiations with respect to economic development issues and (ii) pursuant to Ariz. Rev. Stat. § 38-431.03 (A)(3) for legal advice from the City Attorney.  Council Member Shuey seconded the motion.  Motion carried unanimously.

 

ADJOURNMENT

There being no further business to come before the Council, Council Member Karlin moved to adjourn.  Council Member Shuey seconded the motion.  Motion carried unanimously.

 

Meeting adjourned at 9:45 p.m.

 

 

                                                                                                                                                           

                                                                                                                     Mayor Drake

 

                                                           

            Linda M. Farris, CMC

                     City Clerk

 

CERTIFICATION

 

I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the special meeting of the City Council of the City of Avondale held on the 10th day of December, 2002.  I further certify that the meeting was duly called and held and that the quorum was present.

 

                                                           

                     City Clerk